How to manage second shooters and a wedding team
Updated October 31, 2026
Keep your team in one place, assign people to each booking ahead of time, give them only the details they need, and have them check in on the day — instead of running everything through a group chat.
One roster
List every second shooter, videographer and assistant once, with how to reach them. Assign them from that list to each booking.
Share the schedule, not your business
Crew need times, venues and what to cover. They do not need your prices, your contracts or your client list.
Check in on the day
A quick check-in from each person’s phone tells you who has arrived without a single call during the busiest hour of the day.
Agree terms in writing
Set out pay, usage of images and expectations with each crew member, the same way you do with clients.
Frequently asked questions
Should second shooters see client contact details?
Only what they need for the day. Keeping client lists and prices private protects your business.